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Notify Your Insurance Company When Salaries Change

The months of January and February traditionally seem to be very busy in most organizations. With year end employee reviews, year end accounting procedures, preparation of T4 slips and tax filing activities, there never seems to be a shortage of tasks that need to be completed by a certain deadline (we put together a handy checklist for you). As is often the case, after employee reviews have been completed, salary changes usually ensue and as such there are a few things benefit plan administrators need to remember when these salary changes do occur.

The most important thing to remember is to always notify the insurance companies about these salary changes immediately. There are benefits that are related to income, such as the Life Insurance, Accidental Death & Dismemberment (AD&D) as well as the disability benefits ie Long Term Disability (LTD) and Short Term Disability (STD).

For example, if your Life Insurance and AD&D is one times annual income, and an employee was earning $50,000 but now is earning $75,000, the Life Insurance benefit, AD&D benefit and LTD benefit will be affected. Please see illustration below:

Example A: Employee A current Income $50,000

Life Insurance equals 1 times annual income $50,000
AD&D Insurance equals 1 times annual income $50,000
LTD Insurance is 66.67% of income to $6,000 monthly Maximum $2,778

Example B: Employee A new Income is $75,000

Life Insurance equals 1 times annual income $75,000
AD&D Insurance equals 1 times annual income $75,000
LTD Insurance is 66.67% of income to $6,000 monthly Maximum $4,167

What is important to note in the above example is that this employee is now entitled to more coverage with this salary change, however the insurance carriers must be notified immediately. It is equally important to note that if an insurance carrier is not notified about these changes, and should a claim arise, only the amount that was insured will be paid. Employees will not be paid the higher amounts because they were not insured for those higher amounts. To understand how to further maximize your team’s level life & disability coverage, we discuss 2 key factors all plan administrators should know about.

For existing Beneplan members who’d like to send updates on their employee salaries, feel free to contact us at 1-800-387-1670 or admin@beneplan.ca.